Purchasing+Procedures+and+Student+Activity+Funds

When you wish to order items for your classroom, apparel for athletic teams or school clubs all requests must go through Karen, the secretary, using a staff voucher. Once this has been approved, a purchase order will be created. If **you** plan on purchasing items for your classroom, you can be reimbursed, however prior approval from administration is required for all reimbursements. All funds collected for apparel should be given to Karen to deposit prior to receipt of items. All artwork that will be printed on apparel needs to be approved by administration.
 * PURCHASING PROCEDURES **



**STUDENT ACTIVITY FUNDS**
All money and documentation from any school activity shall be deposited with the school secretary by the end of the working day. All disbursements are approved by the administration and payment made by check. Sponsors should check their balance and the balance reported each month. Report any discrepancies at once. All money received by sponsors from students or sales shall be receipted. Purchases are handled by purchase order **__ONLY__**. Unauthorized charges are prohibited and will result in the purchaser being responsible for all balances incurred without approval.